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Federal Work-Study (FWS)

A Federal Work Study Student is considered a temporary employee and must work no more than nineteen (19) hours per week when enrolled as a student during any academic term. The individual must be pursuing a course of study (i.e. enrolled and regularly attending classes in pursuit of an educational credential) and his/her services as an employee must be incident to and for the purposes of pursing the course of study (TCSG Procedure 4.1.4p, Categories of Employment).

Federal Work Study Hiring Procedure:

  1. Students who are interested in applying for a federal work study position with the College will report to Assistant Director of Financial Aid.
  2. Assistant Director of Financial Aid will check student eligibility for the program.
  3. Assistant Director of Financial Aid will provide Criminal Background Check form to eligible FWS applicant for completion.
  4. FWS submits completed Criminal Background Check Form to FAS
  5. The HR Department will complete the Criminal Background Check and inform Assistant Director of Financial Aid of the results.
  6. A FWS applicant with favorable Criminal Background results will be referred to a designated supervisor for an interview.
  7. Assistant Director of Financial Aid will issue FWS New Hire Packet to the applicant. If the applicant requires instructions on completing the documents within the packet, specific instructions on completing the I-9 form and personal identifications required to satisfy federal requirements related to the form the applicant is referred to HR department.
  8. Assistant Director of Financial Aid forwards the completed packet to the Vice President for Student Affairs and the division VP for their signatures.
  9. The VP for Student Affairs will forward the packet to the Assistant Director of Financial Aid who will forward it to the Executive Director of the HR Department for processing.
  10. Executive Director of HR will inform the Assistant Director of Financial Aid of receipt and final processing of FWS packet.
  11. Supervisor will inform FWS applicant of the hiring status and conduct work place orientation for the new FWS hire.
  12. Student employees will submit electronic monthly time sheets on the Employee Self Service system to be approved by their supervisor and submitted to the Payroll Office weekly by the 15th of each month.
  13. The Financial Aid Office and Payroll Office maintain a record of hours worked and salary information on each student employee.